Managing procurement challenges with advanced planning solutions


By Stephen Dombroski, Director of Consumer Markets, QAD
From erratic customer behaviour to seasonal demand spikes, and the ever-increasing expectations of consumers, businesses must navigate these complexities to ensure efficient procurement and delivery of goods.
Despite any sun-kissed chaos like shifting global trade flows due to causes like climate change and geopolitical uncertainties, advanced planning solutions offer the sunscreen needed to shield supply chains from the scorching heat of procurement challenges.

Key Challenges in Procurement

Forecast Accuracy Under the Sun

Similar to predicting where a frisbee may land, forecasting demand can be tricky business. Customer behaviour can be unpredictable, making it challenging for organisations to generate accurate demand forecasts. Without reliable data from both internal and external sources, supply planning becomes as daunting of a task as catching a sand dollar in the surf. Inaccurate forecasts can lead to overstocking or stockouts, impacting customer satisfaction and operational efficiency.

Summer Heat and Demand Spikes

Just as the temperature rises, so does the demand for certain seasonal items like beach toys and ice cream. Failure to anticipate seasonal-specific inventory requirements or emerging trends can strain supplier relationships and disrupt supply chains. Seasonal demand spikes require proactive planning and agile procurement strategies to ensure adequate stock availability without incurring excessive costs, inventory holding, or melting under pressure. Given today’s fickle consumer, planning seasonal demand primarily by history would be a mistake. Data and market analysis is critical.

Meeting Summer Camp Expectations

Just as kids expect their favorite activities at summer camp, meeting the evolving expectations of customers regarding stock availability and on-time deliveries is crucial for maintaining a competitive edge. Organisations heavily rely on supplier performance to align with these expectations, requiring seamless coordination and efficient procurement processes.

Addressing Challenges with Advanced Planning Solutions

Supplier Calendars: Beating the Heat

Advanced procurement planning solutions consider supplier capacity to receive and deliver orders, mitigating the risk of stockouts during non-trading periods. By incorporating supplier calendars into the planning process, organisations can anticipate requirements and place early orders to maintain inventory levels, even when suppliers are lounging beachside. These tools also allow the onboarding of new suppliers to be a quicker process than normal. Speed in onboarding new suppliers is essential, especially for seasonal businesses.

Requirements Calculator: Sunscreen for Procurement Plans

The right procurement planning solution offers multiple replenishment models, including reorder-point quantity, days of supply, and forecast-driven approaches. This flexibility enables organizations to tailor procurement strategies based on SKU characteristics and dynamic market conditions, ensuring optimal inventory management and preventing any plans from getting sunburnt.

Prescriptive Logic: Staying Cool Under Pressure

Utilizing prescriptive logic, organizations can expedite future requirements to maximize transportation resource utilisation, much like finding shade on a hot day. By intelligently optimising order fulfillment processes, businesses can minimize costs and enhance operational efficiency across the supply chain.

S&OP / IBP Support: Strategic Poolside Planning

Integration with Sales and Operations Planning (S&OP) processes allows procurement planning to automatically generate supply plans and simulate scenarios for tactical planning, even from the comfort of a beach chair. This seamless alignment between procurement and strategic decision-making enables organisations to adapt swiftly to changing market dynamics, including during summer vacations. It is also extremely critical that financial data and requirements are integrating into the planning process. Implications on profit and costs should always be considered especially for low margin businesses.  

Comprehensive Procurement Planning Capabilities

Supplier Collaboration: Building Sandcastles Together

Like building sandcastles takes teamwork, procurement planning facilitates collaboration with suppliers by providing visibility into capacity constraints and lead times. Through transparent communication and partnership, organisations can build resilient supply chains that respond effectively to market fluctuations, no matter the time of year.

Order Size Constraints: Keeping Ice Cream from Melting

The ability to define minimum and incremental order sizes at both the order and product line levels enables organisations to optimize procurement costs and streamline inventory management, preventing excess inventory from melting like ice cream in the sun. Enterprises can significantly reduce supply chain inefficiencies by enforcing order size constraints, even during the summer heat. 

Look Ahead Logic: Planning for Beach Traffic

Smart look-ahead logic enables organizations to anticipate future requirements and optimize transportation resources proactively, much like the logistics of traveling to the beach on a summer weekend. Through shipment consolidation and minimising empty space in trucks or shipping containers, businesses can reduce transportation costs and enhance resource utilization, regardless of seasonality.

Future-Proof Technology for Procurement Excellence

Cloud Deployment: Blue Skies Ahead

Procurement planning offers flexible deployment options, including cloud-based solutions that provide secure and reliable infrastructure, ensuring clear skies even while others are in stormy conditions. Whether deployed on your chosen solution provider's cloud or AWS public cloud, organisations can leverage scalable technology to support their procurement needs.

Mobility and Analytics: Surfing the Data Wave

It's important to find a partner whose solutions offer a user-friendly interface of procurement planning that supports web, mobile, and touch-screen devices, enabling seamless access to critical supply chain data anytime, anywhere, even while catching waves. Integration with leading analytics providers empowers organizations to derive actionable insights from vast amounts of data, enhancing decision-making capabilities, including during summer downtime.

In-Memory Data Model: Keeping Cool in Real-Time

Your chosen partner's procurement planning solution should utilise a scalable in-memory data model that enables real-time simulation planning and effective decision support. By leveraging the power of in-memory computing, organizations can analyze complex scenarios and optimise procurement strategies with speed and accuracy, making sure they keep cool even during the busiest of summer days.

Integration Capabilities: Building Bridges to Other Systems

Seamless integration with a wide range of ERP and enterprise applications ensures interoperability and data consistency across the organization, just like building bridges between different parts of a playground. Regardless of the other systems needing connecting, procurement planning facilitates data exchange and collaboration, enabling end-to-end visibility and control over the supply chain.
Just as the summer holiday brings its own set of challenges, modern procurement requires advanced planning solutions that offer comprehensive capabilities to address evolving market dynamics and customer expectations. 
By leveraging technologies such as supplier calendars, prescriptive logic, and cloud-based analytics, organisations can optimize procurement processes, enhance supplier collaboration, and build resilient supply chains that withstand the heat of summer and drive business success in a complex global trade environment.

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