Saint-Gobain BV, distributor of building materials, has deployed an advanced, web-based invoice automation solution from enterprise purchase-to-pay specialist Palette, to enhance its accounts payable operations across the Netherlands.
Saint-Gobain Distribution BV is using PaletteInvoice from the PaletteArena suite of accounts payable automation solutions, to ensure that its annual flow of 350,000 invoices are processed, approved and scheduled for payment quickly and efficiently. The solution was supplied and configured by Palette partner, Simac Document Solutions, integrator and service provider in Benelux.
With five independent divisions and 1700 employees working across 56 outlets throughout the Netherlands, Saint-Gobain Distribution BV wanted a solution that could streamline accounts payable processes across the group, and simplify workflow for staff while giving complete visibility and auditability of its financial position.
PaletteInvoice integrates with Saint-Gobain's ERP system to provide an up-to-date view of the company's active invoices and open purchase orders resulting in more efficient financial analysis and oversight.
Petra van den Broek, CFO for Saint-Gobain Distribution BV, said: "Our five divisions generate approximately 350,000 incoming invoices per year. Almost half of these invoices had to be processed manually by staff, often leading to delayed payments and a reduced level of accuracy. This was a huge driving factor for the migration to automated invoicing; we needed a new system that would enable us to enhance productivity and allow greater control over accounts payable activity.
"PaletteInvoice offered a perfect solution. We can now effectively handle our annual flow of invoices and in doing so make cost and time savings equivalent to six full-time employees. PaletteInvoice also offers complete transparency in the status of financial actions; we can see exactly where we are in terms of pending invoices, which is hugely beneficial when it comes to managing daily budgets."
PaletteArena is a complete enterprise purchase-to-payment suite, enabling users to achieve significant, measurable cost savings and efficiency gains in processing supplier invoices and purchase orders. It includes the PaletteInvoice, PaletteMobile, PaletteMail, PaletteBuyer, PaletteContract and PaletteSupplier Portal products, giving a web-based end-to-end solution that improves invoice management from receipt to payment. It integrates easily with accounting, information and business systems to automate and streamline accounts payable activity across the organisation.